Constitution and Bylaws

 

ARTICLE I. Name and Location

A.    The name of the Association shall be INTERNATIONAL WATER RESOURCES ASSOCIATION, IWRA by abbreviation, and hereinafter called “the Association."

B.    The Business Office of the Association shall be at such place permitted by law, and as determined by Executive Board.


ARTICLE II. Objectives and Limitations

A.    The principal objectives of the Association are:

  1. Lead and influence water policy and governance.
  2. Develop and publicize methodological tools for assessment, improvement and conjunctive use of water;  
  3. Advance water resources planning, management, development, technology, research and education at international, regional, and national levels;
  4. Provide a multi-disciplinary forum to address and discuss water issues,
  5. Generate, synthesize, and disseminate  knowledge and information in the area of water and related resources and the environment;
  6. Encourage, promote and participate in international, regional, national and local programs and activities related to water resources for the common benefit of humankind and the biosphere.

B.    The Association is an international nongovernmental, nonpolitical, nonprofit, educational organization comprising individuals and organizations interested in water and related matters.

C.    The Association shall not engage in, nor be influenced by, activities to promote the interest of any group or groups of particular race, color, age, sex, creed, religion, nationality, and political affiliation.

D.    The Association can hold consultative status in  international and regional organizations and specialized fora.


ARTICLE III. Membership

A.    The IWRA membership shall comprise individuals and institutions from all over the world who express a desire to cooperate with the Association in its Constitution and Bylaws.

B.     In addition to regular members there shall be such other kinds of memberships as are specified in the Bylaws.


ARTICLE IV. Admissions, Separations, and Rights

A.    Applicants shall be admitted to membership upon provisional approval by the Secretary-General or the President. Denial of official approval of admission shall be acted upon by the Executive Board.

B.    Any member in good standing may resign membership, effective only at the end of a calendar year, by sending a written communication to the Secretary-General.

C.    A member who is behind in the payment of dues for one year shall lose the right to vote, to hold office and to have access to Water International until all delinquent dues are paid. A member whose dues are in arrears for two years shall lose membership.

D.    The Executive Board may, by a two-thirds vote, cancel the membership of any member who knowingly and purposely violates the provisions of the Constitution and the Bylaws, or whose conduct, in the opinion of the Executive Board, is improper or prejudicial to the best interests of the Association. Such a member shall be given a written notice and given the opportunity to explain his conduct in writing, which shall be considered by the Executive Board while taking the decision.

E.    Members shall have such additional rights, designations or qualifications as may be provided by the Bylaws.


ARTICLE V. Membership dues

The annual membership dues of the Association shall be fixed by the Executive Board. Payment of annual dues is a requirement for continuance of membership.


ARTICLE VI. Administration

A.    General charge of the affairs of the Association shall be administered by and vested in the Executive Board. The President shall be the Chief Executive Officer of the Association.

B.    Decision-making procedure. The Executive Board shall adopt its decisions by mail, e-mail or other communication means according to the quorum established for the transaction of business at the Executive Board meetings, Article VIII.B.   

C.    The Executive Board shall authorize, according to the decision-making procedure, any activity related to the investment and care of the Association funds, and regarding all matters involving the Association objectives.

D.    The President, Vice-Presidents, Secretary-General, Treasurer and any other member of the Executive Board shall not, individually or jointly,  compromise or in any way engage the Association in any contract, commitment, obligation or activity without the authorization of the Executive Board adopted under the decision- making procedure.  

E.    The President, Vice-Presidents, Secretary-General, Treasurer and any other member of the Executive Board will be held accountable for any arrangement enter into on behalf of the Association without or deviating from the authorization of the Executive Board.


ARTICLE VII. Executive Board

A.    The Executive Board shall consist of the following members:

  1. Officers, including the President, who serves as the Chairperson of the Executive Board; the three Vice Presidents; the Secretary-General; the Treasurer; and the immediate Past President.
  2. Chairpersons of all Standing Committees and the Editor-in-Chief of Water International.
  3. Directors, not more than ten in number.

B.    The Executive Board shall conduct the business of the Association according to the Constitution and Bylaws, and shall approve the annual budget of the Association.

C.    The terms of all officers shall be for a period of three years. No individual shall be re-elected to the same office, with the exception of the Treasurer. The terms of office shall begin on the first day of the calendar year following election.

D.    Executive Board Election Procedure. The members of the Executive Board shall be elected by the entire Association membership as follows:

  1. The President, with the approval of the Executive Board, shall appoint a Nominating Committee. The Nominating Committee shall have five or more members, including one Past President, which will not be eligible as President, Vice-Presidents, Secretary-General or Directors.
  2. The Nominating Committee shall carry out the procedure established in the Bylaws and shall submit to the Executive Board the list of candidates for offices to be filled.
  3. These candidates shall be reviewed for eligibility by the Executive Board and their names shall be published in Water International at least 90 days before the election.
  4. Additional nominations may be made by petition. Any nomination by petition shall contain the signatures of not less than 50 members of whom no more than 10 members shall be from one country or residence, and shall be accompanied by written acceptance by the nominee. Nominations by petition shall be filed with the Secretary-General no later than 60 days after publication of the list of candidates, and such nominees shall be so designated in the ballot paper.
  5. If any sole nominee submitted by the Nominating Committee becomes ineligible or unavailable, the Executive Board shall appoint a replacement.
  6. The election shall be conducted by secret   letter ballot circulated by the Executive Director not less than 60 days prior to the date of the election and counted under supervision of the Executive Board.

E.      The President and three Vice Presidents must be from different regions. All Directors must be from different countries. No more than two members from any one country can be elected to the Executive Board. However, this requirement shall not apply for the appointment of the Treasurer and the Editor-in-Chief.

F.    A vacancy in the Executive Board shall be filed for the unexpired term as follows:
       President – By the President-elect or by one of the Vice Presidents as determined by the Executive Board.
       Past-President – By the immediate previous Past President.
All other vacancies will be filled by appointment by the Executive Board.

G.    In the case of the disability of any member of the Executive Board or serious neglect in the performance of one’s duty, the Board shall have the power to declare the office vacant, and appoint another member to that office.


ARTICLE VIII. Meetings

A.    The Association shall hold a World Congress on Water Resources every three years at such places and times as shall be determined by the Executive Board. The Executive Board will adopt the Congresses rules.

B.    The Executive Board shall meet at least once every year. The President, or the Secretary-General if requested by the President, shall convene the meetings at such venue as it would be most convenient according to the circumstances. The President shall always chair the meetings, unless the President delegates the responsibility to one of the Vice Presidents. Quorum for the transaction of business shall consist of the following:

  1. The President. or his nominated Vice-President who chairs the meeting;
  2. One Vice President other than in (1) or the Treasurer;
  3. The Secretary-General or one of the Vice-Presidents designated so by the President to act on behalf of the President; and
  4. Any other four members of the Executive Board.

C    In addition, if considered necessary, the President may conduct business of the Board by mail, e-mail, or any  other  communication means.

D.    The failure of the President or the Secretary General to convene the annual meeting of the Executive Board will be a serious neglect of their functions in the terms of Article VII.G.

E.    The provisional agenda for the Executive Board meeting shall be drafted by the President in consultation with the Secretary General and with the assistance of the Executive Director, and of the Officers of the Association if it deems advisable. The Executive Board will approve the Agenda of the meeting.

F.    The Association may hold or co-sponsor conferences, symposia, seminars, workshops, and/or training courses in addition to the World Water Congresses. An annual working plan will be elaborated by the Executive Board to be implemented in cooperation with national and regional committees and other suitable organizations.

G.    Unless otherwise specified, all business meetings of IWRA shall be conducted according to its Constitution and Bylaws.


ARTICLE IX. Amendments

A.    Any proposed amendment to the Constitution shall be submitted to the Secretary-General in a written petition signed by not less than 50 members in good standing, of which no more than 10 shall be from one country, or by not less than three-fourths of the total membership of the Executive Board.

B.    The full text of the proposed amendments shall be published in Water International. After a minimum of 30 days of the publication of the proposed amendments, the Executive Director shall mail or e-mail ballot forms to all members. The membership shall have at least 45 days to cast their votes, which shall approve or reject the proposed amendments.

C.    The Constitution may be amended by three-fourths vote of ballots cast by mail or e-mail by the members of the Association in good standing.

D.    The Bylaws may be amended by a two-thirds vote of the members of the Executive Board present, provided written notice of the proposed changes, setting forth the full text of the pro-posed changes, shall be sent, together with a notice of the time and place of the meeting at which such vote will be taken to all members of the Executive board by mail not less than 60 days prior to the meeting. Those Board members who may not be able to attend the meeting can vote by mail, e-mail or any other  communication  means.

E.    The results of the vote to amend the Constitution and/or Bylaws shall be published in Water International.  If the proposed amendments to the Constitution or Bylaws are approved, the amended texts shall be published in the following issue of Water International. The  Constitution and Bylaws – as amended and approved – shall be in force since the first day of the month following publication.

F.    The amended texts will be publicly available on the IWRA web site within 30 days of the amendment approval.


ARTICLE X. Capital Stock and Existence

A.    The Association shall have no capital stock and no dividends. In the event of dissolution of the Association, the assets shall be distributed as provided in the Bylaws, provided that no part of the net earnings of the Association shall inure to the benefit of any member.

B.    The period of existence of the Association shall be perpetual, unless merged with another con-curring organization of similar goals and objectives or dissolved by at least a two-thirds vote of the full Executive Board and approved by two-thirds or more affirmative votes of all members voting through a mail ballot. Such a mail ballot shall be supervised by the Executive Board.

C.    In the event of dissolution of IWRA, the assets shall be donated to another nonprofit, nongovernmental organization as determined by the Executive Board and approved by the membership.

 

IWRA Bylaws

ARTICLE I. Membership

A.    The following types of memberships shall be recognized:

  1. Members. Any individual interested in water resources, and who desires to further the objectives of the Association, and is willing to comply with its Constitution and Bylaws, is eligible for membership.
  2. Fellows. Persons who have made major contributions to the field of water resources, as determined by the Executive Board upon recommendation by the Membership Committee,  are eligible for election as Fellows.
  3. Institutional Members. Educational and research institutions, government and international agencies, business firms, corporations, and other institution interested in any phase of the objectives of the Association are eligible for institutional membership.
  4. Honorary Members. An honorary member must have attained acknowledged eminence in some field of water resources as determined by the Executive Board upon recommendation by the Membership Committee.  

B.    Application for membership must include sufficient evidence to comply with basic mem-bership requirements and qualifications as approved by the Executive Board. The nationality of members shall be that of their residence for membership positions.

C.    The President and the Secretary-General shall make provisional approval of membership applications and then submit the applications received, with their recommendations, to the Executive Board for its consideration and official approval at least once a year.

D.    The Executive Director shall notify each applicant about the provisional decision and shall bill the applicant for dues and other charges. If within six months from the date of mailing the notice of the initial approval, the Association received no payment from the applicant, the approval shall be considered void. If the Executive Board declines an official approval the payment shall be refunded to the applicant.

E.     No more than two Honorary Members shall be elected in any one year, and no more than one percent of total membership shall be elected as Fellows in any one year.

F.    Any member is entitled to one vote on all matters submitted to a vote of the members of the Association. In those cases where a member is other than a natural person, any officer, employee, or agent of such a member so authorized by such a member shall be qualified to serve on the Executive Board or as an officer of the Association.


ARTICLE II. Separations from Membership

A.    Any member shall forfeit connection with the Association when dues are two years in arrears.

B.    Any member in good standing may resign membership.

C.    The Board may cancel the membership of any member according to the procedure set forth in the Constitution.


Article III. Fees, Dues, and Gifts

A.    Dues shall be paid annually in advance. Dues shall be waived for Honorary Members. Every applicant who is admitted to membership in the Association shall be liable for payment of all dues until membership is terminated.

B.    The Executive Board shall have the authority to specify membership dues. Recognizing the special needs of members in developing countries, the Association may provide for reduced membership fees for developing country members; the specific amounts and procedures for such reduced membership fees shall be approved by two-thirds of the Executive Board.

C.    Not later than October 1 each year, the Executive Director shall mail to each member a statement of current indebtedness, if any, and of the amount of dues for the following calendar year.

D.    Any member whose dues are not paid shall not receive publications normally furnished to members in good standing. Members whose dues become one year in arrears shall lose the right to vote, to make nominations, and to hold offices. The Executive Board, for causes deemed by it to be sufficient, may extend the time for payment of dues and for the application of these penalties.

E.    The Association may accept gifts and bequests at the discretion of the Executive Board.


ARTICLE IV. National or Geographical Committees

A.    One National or Geographical Committees may be formed in each country. All members of the Association shall automatically become members of the National or Geographical Committees of their representative countries where National or Geographical Committees have been established.

B.    The functions of a National or Geographical Committees are: (1) to promote the objectives of the Association, (2) to encourage membership in the Association, (3) to host IWRA meetings, and (4) to make recommendations to the Board on the affairs of the Association.

C.    The National or Geographical Committee shall be administered by a council consisting of not less than the following officers: Chairperson, Secretary, and Treasurer.

D.    Officers constituting the Council of a National or Geographical Committee shall be elected by the members of the National or Geographical Committee.

E.    The initial officers constituting the Council of a National or Geographical Committee may be appointed by the President of the Association in agreement with the Executive Board.

F.    The terms of the officers consisting the Council shall be three years.

G.    National or Geographical Committee shall be operated in accordance with the Constitution and the Bylaws of the Association. National or Geographical Committees will adopt their own bylaws which will be validated by the Association’s Executive Board.

H.    The National or Regional Committee’s bylaws will establish their financial contribution to the Association, their participation in the World Congresses and the mutual participation in the activities of the Association.

I.    The President of the Association, in consultation and agreement of the Executive Board, may dissolve any National or Geographical Councils for nonperformance of duties and can appoint new officers of any council.

J.    The Association and the National or Geographical Committees can cooperate with national, regional and basin-level water associations and related institutions.


ARTICLE V. Elections

A.    Election Procedures

  1. The members of the Executive Board shall be elected by the full membership of the Association in accordance with the procedure set forth in the Constitution.
  2. Before an election, the Secretary-General shall be assured that those nominated were prepared to accept election.
  3. The names of the persons elected shall be published in Water International.

B.    The President, with the approval of the Executive Board, shall appoint a Nominating Committee which shall submit a list of candidates for offices to be filled.

C.    Nominating Committee Procedures:

  1. Once appointed, the Chairperson of the Nominating Committee will receive nominations for all Executive Board elective positions from acting Executive Board members and from members in good standing during the period established which shall be of at least 90 days.  Members in good standing may self-nominate or may nominate others. The Executive-Director shall not propose candidates.
  2. Any member shall be eligible to run for an Executive Board position if (1) they have paid their dues; (2) they are willing to serve if elected;  (3) they run for only one position; (4) they did not already hold that position; and, (5) they do not hold a position in another organization that could be considered incompatible.
  3. The Nominating Committee will check the nominations for eligibility, as defined in Articles III and VII and related provisions of the Constitution, and the requirements established by the Bylaws, before submitting the list of candidates to the Executive Board. The Report of the Nominating Committee, which will be submitted to the Executive Board after the nomination period is over, shall be limited to the list of nominees,  its deliberations been confidential.
  4. The Executive Board shall review the list of nominees for its eligibility regarding conditions established in Articles III and VII and related provisions of the Constitution, and the requirements established by the Bylaws, in order to endorse the Nominating Committee list of nominees.
  5. Additional nominations by petition, according to the procedure established by the Constitution, Article VII, D,(4), shall be incorporated to the list by the Executive Board.  The Executive Board will not add any candidate who was not included in the Nominating Committee Report  or by means of  the petition procedure.
  6. The schedule for elections shall be published in Water International.


ARTICLE VI. Administration

A.    The corporate powers of the Association shall be vested in the Executive Board, subject to the Constitution and Bylaws of the Association. The Executive Board shall be the principal governing body of the Association. It shall direct the investment and care of the funds of the Association and make appropriations for specific purposes.

B.    As the Chief Executive Officer, the President shall:

  1. Have general supervision over the affairs of the Association;
  2. Preside at meetings of the Executive Board;
  3. Be an ex officio member of all Standing and Ad hoc Committees;
  4. Represent the Association at major international meetings;
  5. Represent the Association in contracts, memoranda and protocols signing, subject to the Executive Board previous consultation and authorization, and subsequent review and approval. The President will be held accountable for any arrangement enter into on behalf of the Association without or deviating from the authorization of the Executive Board according to the decision-making procedure; and,
  6. Submit an annual report to the Executive Board. The President shall perform such other duties and have such authority as from time to time may be prescribed to him by the Constitution and by the Bylaws or which may be delegated by the Executive Board.

C.    The three Vice Presidents shall have general responsibility for the activities of the Standing Committee of the Association. These duties shall be assigned to them by the President. The President may delegate other duties to the Vice Presidents. They should make such recommendations as they deem necessary on the conduct of the Association’s business to the President and to the Executive Board.

D.    The immediate Past President shall be a member of the Executive Board and shall advise or assist, if called upon, the Executive Board and the President on all  matters.

E.    The Secretary-General shall:

  1. Assist the President in the formation of and the conduct of the business of Standing, Ad hoc, and National or Geographical Committees;
  2. Provide general oversight and review of operating policies in conducting the affairs of the Association; and,
  3. Perform such other duties as from time to time may be assigned by the President and the Executive Board.

F.    The Treasurer shall:

  1. Guide the Executive Director in managing the finances of the Association, including the proper care of all dues, fees, and other monies paid to the Association;
  2. Insure that complete and auditable records of all receipts and disbursements shall be provided for safekeeping by the Executive Director;
  3. Review the budget prepared annually by the Executive Director and forward it to the President for transmission to the Executive Board; and,
  4. Make recommendations to the President and the Executive Board on the affairs of the Association.
  5. Directors shall assist the establishment and coordinate the activities of National or Geographical Committees and shall perform other duties that may be specifically assigned by the President and/or the Executive Board.

H.    The President, in consultation and agreement with the Executive Board, may appoint salaried and unsalaried managerial and technical personnel, including an Executive Director, for operation of the Association within approved budget limitations.

I.    The Executive Director shall, under the general supervision of the President:

  1. Supervise directly the operations and other functions of the Association Headquarters Office or Executive Office, including:
    • Personnel relations;
    • Conducting and caring for correspondence in the name of the Association;
    • Managing the Association records;
    • Approving the obligation of budgeted funds for office transactions;
  2. Maintain a proper account of the general business of the Association, including:
    • Preparing and maintaining records of all Executive Board meetings;
    • Safekeeping in accessible form the records of receipts and disbursements of the Association; and,
    • Maintaining copies of the Association committee reports filed with the Association Headquarters Office or Executive Office; 
  3. Receive applications for membership in the Association, acknowledge their receipt if action on them is not likely within a short period, and refer them to the President for action;
  4. Notify members of dues and fees payable, receive such payments, and take actions on delinquent dues specified in the Constitution and the Bylaws;
  5. Observe the procedures and time schedules prescribed in the Constitution and the Bylaws:
    • For elections, and
    • For amendments to the Constitution and to the Bylaws; 
  6. Negotiate and, in behalf of the Association, with the concurrence of the President and the Treasurer, enter into contracts for Association activities; and, 
  7. Stimulate, in cooperation with the appropriate committees and the Executive Board, the organization and functioning of National or Geographical Committees and other appropriate and timely publishing of Association publications; and,
  8. Provide such other management services and reports as required by the President and the Executive Board.

J.    The Executive Director shall report on her/his activities to the President, and shall keep the President updated regarding all communication taking place with members, whether received or sent.  The President shall report periodically to the Vice-Presidents, the Treasurer and the Secretary-General on the activities of the Executive Director’s  office.

K.    When the Association enters into an agreement with another institution to host the offices of the Executive Director and of the Association, the abovementioned functions  shall remain unchanged.


ARTICLE VII. Publications

A.    There shall be the following publications: (1) An Association magazine entitled Water International; (2) Proceedings and reports of Symposia and Congresses; and (3) Other publications of interest to the Association.

B.    Water International shall be the official publication of the Association. This publication shall serve as the official channel of communication for the members.

C.    The President, in consultation with the Chairman of the Publications Committee, shall appoint the Editor-in-Chief of Water International.  The Editor-in-Chief shall be appointed for a renewable three year term and shall be remunerated.  The Editor-in-Chief is an ex officio member of the Executive Board.

D.    The Editor-in-Chief will, in consultation with and agreement of the President, appoint the members of the Editorial Board of Water International.


ARTICLE VIII. Committees and Commissions

A.    The Chairperson of the Committees other than the Standing Committees shall be appointed by the President with the approval of the Executive Board unless specified otherwise in the Constitution and the Bylaws. The Chairperson of all Standing Committees are members of the Executive Board.

B.    Committees. The following standing Committees shall be established:

  1. Committee on Awards – This Committee shall develop criteria for all the awards of the Association: Crystal Drop Award, Chow Memorial Lecture, IWRA Distinguished Lecture, and Best Paper(s) Award. The Committee shall recommend to the President nominees for all the Awards of the Association. The President shall then transmit nominations with his comments to the Executive Board for the final decision.
  2. Membership Committee – This Committee shall develop guidelines on qualifications for membership of various categories, shall develop means to enhance membership, and shall stimulate and coordinate active participation by members of the Association. This may involve contacting existing and former members.
  3. Publications Committee – This Committee shall keep under review all the publications and the publications’ policy of the Association, including technical standards of Water International. It shall make recommendations to the President and Executive Board on the cost schedules of all publications, and for issuing any miscellaneous nonregular volumes.

C.    In addition to the Chairperson  and ex officio members of the Executive board, each Standing Committee shall consist of four or more appointed members. The President, in consultation with the Chairperson, shall appoint the respective Committee members. Members of such Committees shall serve a three-year term.

D.    Each Committee Chairman shall prepare an annual report of the Committee’s activities for the year. These reports must be submitted simultaneously to both the President and the Executive Director at least 30 days before the meeting of the Executive Board for consideration by the Board.

E.    The President or the Executive Board may establish ad hoc committees, working groups and task forces with clearly stipulated terms of reference and a fixed life period of no more than three years. At the end of three years, if considered necessary, the life of an ad hoc committee can be extended for a maximum period of an additional three years. Ad hoc committees shall submit annual reports to the President and the Executive Director.


ARTICLE IX. Fiscal Year

A.    The fiscal year of the Association shall be from January 1 to December 31 of each year.


ARTICLE X. Amendments

The Bylaws may be amended as specified in the Constitution.

A.    The Chairperson of the Committees other than the Standing Committees shall be appointed by the President with the approval of the Executive Board unless specified otherwise in the Constitution and the Bylaws. The Chairperson of all Standing Committees are members of the Executive Board.

B.    Committees. The following standing Committees shall be established:

  1. Committee on Awards – This Committee shall develop criteria for all the awards of the Association: Crystal Drop Award, Chow Memorial Lecture, IWRA Distinguished Lecture, and Best Paper(s) Award. The Committee shall recommend to the President nominees for all the Awards of the Association. The President shall then transmit nominations with his comments to the Executive Board for the final decision.
  2. Membership Committee – This Committee shall develop guidelines on qualifications for membership of various categories, shall develop means to enhance membership, and shall stimulate and coordinate active participation by members of the Association. This may involve contacting existing and former members.
  3. Publications Committee – This Committee shall keep under review all the publications and the publications’ policy of the Association, including technical standards of Water International. It shall make recommendations to the President and Executive Board on the cost schedules of all publications, and for issuing any miscellaneous nonregular volumes.

C.    In addition to the Chairperson  and ex officio members of the Executive board, each Standing Committee shall consist of four or more appointed members. The President, in consultation with the Chairperson, shall appoint the respective Committee members. Members of such Committees shall serve a three-year term.

D.    Each Committee Chairman shall prepare an annual report of the Committee’s activities for the year. These reports must be submitted simultaneously to both the President and the Executive Director at least 30 days before the meeting of the Executive Board for consideration by the Board.

E.    The President or the Executive Board may establish ad hoc committees, working groups and task forces with clearly stipulated terms of reference and a fixed life period of no more than three years. At the end of three years, if considered necessary, the life of an ad hoc committee can be extended for a maximum period of an additional three years. Ad hoc committees shall submit annual reports to the President and the Executive Director.


ARTICLE IX. Fiscal Year

The fiscal year of the Association shall be from January 1 to December 31 of each year.


ARTICLE X. Amendments

The Bylaws may be amended as specified in the Constitution.

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